Tenure

The system of record for organizations that rotate

People move on.The know-how stays.

Budgets, vendors, approvals and the reasoning behind them attach to the seat, not to whoever is holding it this year.

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Tenure
+ New

Finance

Treasury balance

$12,400

$1,300 · 11.7% this month

$18,000 budget

Budget by category

Events 38%Operations 24%Marketing 16%Reserve 22%
Term allocation from the office+$8,400Sep 14
Fenwick Print, banners−$240Oct 2
Reimbursed: Halden Catering overpay+$180Oct 9
Gala venue deposit−$1,500Oct 18

Illustrated interface, with representative data.

Supported by

Startup WednesdaySimon Business School

Tenure is supported by Startup Wednesday and Simon Business School, University of Rochester, where it was founded and where it goes live this term.

Connects to the systems your office already runs on

  • Slack
  • Microsoft 365
  • Outlook
  • Excel
  • Google Drive
  • Box
  • Dropbox
  • Zoom
  • DocuSeal
  • Notion
  • GitHub
  • Stripe
  • Qualtrics
  • More coming soon
The cost of turnover

When a leader leaves, the organization pays for it twice.

Once when a year of relationships, vendor terms, budgets and playbooks walk out the door, and again while the next person relearns what the organization already knew.

The handoff, both ways

one row per thing that is lost, and what keeps it

read across, not down
  • A cold handoff through a shared folder
    A handoff packet assembled from the record itself
  • Sponsors, vendors and funders go quiet
    Contacts, deals and terms stay attached to the seat
  • The same mistakes repeat every cycle
    The next holder reads the seat before day one
Industries

One model. Every sector where the role outlasts the person.

Turnover is scheduled in some industries and constant in others. The mechanism does not change: attach the record to the seat, and whoever holds it next starts from it.

  • An empty university lecture theatre

    Education

    Chairs, deans and student leadership turn over on a fixed calendar, and the reasoning behind last year’s budget leaves with them.

  • The colonnade of a civic building

    Public sector

    Administrations change on a schedule. The commitments, casework and contracts they made belong to the office, not to whoever held it.

  • A hospital corridor lit by a row of windows

    Healthcare

    Rotations, locums and committee chairs change constantly; the decisions behind a service line should not restart with each one.

  • Office towers in a financial district, seen from below

    Financial services

    Coverage moves between relationship managers, and the terms, exceptions and history of an account have to move with the seat.

  • Wind turbines along a ridge at first light

    Energy and utilities

    Assets outlive the crews and contractors who maintain them, so the inspection, permit and vendor record has to survive every handover.

  • A production line running the length of a plant floor

    Manufacturing

    Shift leads and plant engineers rotate; the changeover procedure and the reason a line was retooled cannot live in one person’s notebook.

  • An aisle of server racks in a data centre

    Technology

    On-call, ownership and the reason a system was built the way it was change hands faster than the system does.

  • Volunteers loading a distribution run

    Nonprofits and NGOs

    Volunteer boards reset every year, and funder relationships, grant deadlines and the reasoning behind last year’s decisions reset with them.

Why Tenure is different

The person is new. The seat remembers everything.

Other tools model people, and the roster wipes clean every cycle. Tenure models a durable seat: a position that keeps its money, contacts, playbooks and decisions no matter who holds it.

  • The next holder shadows the seat before their term starts, read-only, knowledge cards included
  • The outgoing holder becomes alumni: the record stays on the seat, the access does not
  • Tenure AI answers from that record, with its sources linked
Shadow
before the term, read-only
Active
during it, the same access, now write
Alumni
after it, record stays, access does not

Term 2026–27

the person rotates
MLMarcus Leeactive
PNPriya Nairshadow
MCMaya Chenalumni

Institutional memory on this seat

12

records, carried across every handoff

VendorPrestige Catering, flat $3,800

Term 2027–28

handoff 1
PNPriya Nairactive
SASana Alishadow
MLMarcus Leealumni

+ 1 more alumni on this seat

Institutional memory on this seat

34

records, carried across every handoff

VendorHalden Catering renewal, locked 15% rate

Term 2028–29

handoff 2
SASana Aliactive
JKJordan Kimshadow
PNPriya Nairalumni

+ 2 more alumni on this seat

Institutional memory on this seat

58

records, carried across every handoff

LessonMove the gala off finals week
The platform

One governed system for everything the organization runs on.

Twelve modules on one record. Work happens here, so the record writes itself, pick any one to see what it actually does.

Tenure

one organization · one term · one record

12 modules

Finance

Run

Budgets, allocations, spend, reimbursements and vendor terms in one ledger, approved in place.

Where a committed dollar sits

  • Paid out 46%
  • Approved, not yet invoiced 31%
  • In the approval chain 12%
  • Uncommitted 11%

Reimbursements this term

14 filed11 approved2 in gate 21 returned
Knowledge card kinds
ContactPlaybookBudgetVendorLessonThreadDeadline
The handoff

The handoff document nobody has to write.

Tenure assembles it from the database when you open it. No AI, and nothing for the outgoing holder to remember.

Handoff packet

Student Culture Council · every seat · worked example

assembled from the record

  • President

    SCC-PRES

    Holds it now

    Dana Osei

    Held it last term

    Marcus Lee ’26

    Cards

    22

    Shadowing inShadowAriel Fonseca

  • VP Finance & Operations

    SCC-VP-FINA-OPER

    Holds it now

    Marcus Lee

    Held it last term

    Maya Chen ’25

    Cards

    34

    Shadowing inShadowPriya Nair

  • VP Events & Partnerships

    SCC-VP-EVEN-PART

    Holds it now

    Sana Ali

    Held it last term

    Ines Duarte ’25

    Cards

    19

    Shadowing innot yet named

  • VP Sponsorship

    SCC-VP-SPON

    Holds it nowVacant
    Held it last term

    Tomas Reyes ’26

    Cards

    27

    Shadowing inShadowJordan Kim
Awaiting approval

3 requests

two sitting in the office gate

Due to the office

2 deliverables

next one closes in 6 days

Where the budget stands

$12,400

of $18,000 committed this term

Tenure AI

Ask the record, not the person who left.

An incoming holder gets read-only access to the seat’s record before their term begins, then searches it, and gets an answer built from what past holders filed as they worked, with the records it came from linked.

  • No more “ask the person who left”
  • If the model is unavailable, the ranked sources still come back
  • The model is only ever given records you can already open
Ask Tenure
Treasurer seat · day 1

sponsorship renewal

From last term’s sponsorship cards: Halden Catering renewal sent, Harbour Mutual awaiting reply after Maya ’24’s intro, Fenwick Print at a standing 15% rate.

3 sources

election nominations

Nominations open week 10, two-week window, ranked-choice ballot in the Members module.

2 records
Ask about this seat’s history

Tenure AI is given only records you can already open, and answers link the records they came from. Text goes to the model service, inside our own cloud account, for three things: the records retrieved for a question, a text document someone asks to summarize, and an instruction typed into Draft Assist. Your records stay yours, they are never used to train a model. The controls behind it →

Oversight

The office gets its own system, not a login to everyone else’s.

Every organization you steward on one screen: who holds which seat, what is pending, what got denied, and a console whose navigation is derived from the capabilities your own seat actually holds.

Administration console

Office of Student Engagement · worked example

signed in as Director

Sections

Overrides

institution-wide

Spring Gala vendor contract

$4,200 · Student Culture Council · SCC-VP-EVEN-PART

6 days in gate 1
Force approveForce rejectboth gates bypassed

approval.force_approved · Director · allow

Scope, capability tiers and the current limits of advisor access are set out control by control on Security.

Questions we get asked first

Does Tenure replace the tools we already use?

No. Tenure is where the record lives, alongside them. Your budget spreadsheet imports with whatever the columns were called; PDF, Word, Excel and PowerPoint open in place rather than downloading to someone’s laptop; deadlines publish to Outlook, Google or Apple Calendar through one signed link per person. Beyond that, the integration catalog covers Slack, Microsoft 365, Google Workspace, Box, Dropbox and Zoom among others. Everything it connects to →

Who owns the record?

The organization does; access attaches to the seat, not the person. An incoming officer gets read-only access to the seat’s record and knowledge cards before their term begins, and when a term ends the record stays on the seat while the outgoing officer’s access does not.

Is sensitive data handled responsibly?

Isolation is enforced at the query layer by the database client itself, so an individual query cannot opt out of it, and privileged actions append to a create-only audit trail that records refusals as well as approvals. Documents are encrypted at rest and served through signed links that expire in ten minutes. What isn’t built →

What happens when someone leaves mid-term?

The seat is what holds the work, so nothing has to be reassembled. The departing person moves to alumni: their access ends, and the budget, vendors, approvals and decisions filed against that seat stay exactly where they were. Whoever takes the seat next opens the same record on their first day.

How long does it take to get started?

Onboarding runs live with your office rather than as documentation and a login. Accounts are created in advance against named people, the first import from your existing drives is done together, and the seat map is built before the first rotation so the record has something to attach to.

Can the office see across every organization it stewards?

Yes, and that is the point of the console. Staff work through sixteen capabilities across three strictly nested tiers, and the tier decides which actions are offered at all. Approvals show which seat decided, what the request moved from and to, and how long it has been sitting.

What happens to our records if we stop using Tenure?

They are your organization's records, not ours. The account is exported on request in full, and the seat model is what makes that coherent rather than a folder dump: everything is already attached to the position it belongs to.

What does it cost?

Pricing is per portfolio, not per organization: one budget line covers every organization a body stewards, whether that is a university office, a national association or a nonprofit with regional chapters. A single organization is priced on its own. Figures are set in a written agreement rather than published on a page, and the first deployment term runs free.

Something we haven’t answered? Request a demo.

Run the org. Hand it off. Lose nothing.

See Tenure on your organization’s real handoff. A short walkthrough: we’ll show you exactly what carries forward.

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