Money in & out
Finance
Budgets, reimbursements, and a clear record of what everything actually cost.
University ERP · built for turnover
People graduate.
The know-how stays.
Tenure runs your organization’s finances, events, members, and memory in one place. When leaders change, an AI that has learned everything the role has done gets the next person productive in days — not a semester.
Tenure/Rochester Finance Club
Ask or jump to…+ New
Finance
click a module ↗Treasury balance
$12,400
▲ $1,300 · 11.7% this month
Budget by category
Events 38%Operations 24%Marketing 16%Reserve 22%
Membership dues — 28 paid+$840Sep 14
Aramark — fall sponsorship+$4,000Oct 2
Rochester Print — banners−$240Oct 9
Gala venue deposit−$1,500Oct 18
Supported by
The cost of turnover
When a leader leaves, the org pays for it twice.
A year of relationships, vendor deals, budgets, and playbooks walks out the door — and the next person spends a semester relearning what the organization already knew.
Without Tenure
The handoff today- A cold handoff through a shared Drive folder
- Sponsor and vendor relationships go quiet
- The same mistakes repeat every single year
- Weeks of ramp before anyone is useful
With Tenure
The seat remembers- One living system of record for the org
- The seat keeps its own institutional memory
- An AI that answers straight from history
- The next leader is productive in days
How it works
The role remembers, so the person doesn’t have to.
Tenure isn’t a binder someone hands over on their way out. The work itself becomes the record — so every transition starts from everything that came before, not a blank page.
- 01
Run it in Tenure
Finances, events, members, and decisions get logged as the work happens — no separate wiki anyone has to remember to update.
- 02
It stays with the seat
Knowledge belongs to the role, not the student who held it — so nothing walks out the door at term’s end.
- 03
AI onboards the next leader
They ask Tenure anything and get answers from everything the role has ever done — productive in days, not a semester.
One system
Everything the organization runs on, in one place.
Finance, events, members, documents — the operations a club or office juggles across spreadsheets, inboxes, and a dozen logins, unified into one record that every transition inherits.
- On the calendar
Events
Planning, vendors, and run-of-show — every detail in one place, not a group chat.
- Who's who
Members
Roster, roles, and contacts — so you always know who does what and who to reach.
- Files & contracts
Documents
Files, contracts, and signed agreements, filed where the next person will find them.
- The record
Memory
The institutional record — decisions, context, and know-how that survives every turnover.
- Ask anything
Tenure AI
Ask anything about the role and get a sourced answer — onboarding in days, not a semester.
Tenure at work
Not a pitch deck. The system, actually running.
Finance
Every dollar, tracked and approved in place.
Budgets, dues, and reimbursements live in one ledger. Officers request, leadership approves, and the whole history stays with the role — so next year's treasurer sees exactly what things cost and who signed off.
Finance · fall
live$12,400 / $18,000
Print order — D. Reyes$240PendingApproved
Gala venue deposit$1,500PendingApproved
The handoff
Records cross the term with their history intact.
When leadership rotates, the work doesn't reset. Deals, contacts, and playbooks move to the incoming board with the context that made them matter — who built them, what they cost, and why.
Term handoff
2024–25 → 2025–26Outgoing
Incoming
LeadWegmans · ’24
DealAramark renewal
$4,000 · Maya ’24
Tenure AI
New leader Monday. Up to speed by Wednesday.
Ask Tenure anything — how a deal was closed, where the budget stands, why a decision was made — and get an answer grounded in the role’s own history. A semester of ramp becomes a few days, and the time you save is real money back to the organization.
- Answers cite the real records and people behind them
- No more “ask the person who left”
- Every term it only gets smarter
Ask Tenure
Treasurer seatWhat's our sponsorship pipeline?
Three live: Aramark renewal ($6k, sent), M&T Bank (intro from Maya ’24, awaiting reply), and Rochester Print at a standing 15% rate.
3 sourcesHow do we run elections?
Nominations open week 10, two-week window, ranked-choice ballot in the Members module. Last cycle’s timeline and the bylaws clause are attached.
Bylaws §4 · 2 recordsAsk about this seat’s history…
Who it’s for
Built for both sides of the org chart.
The people rotate every year. The role stays. Tenure keeps the operations and the memory with the seat — so leaders run their term, and stewards keep continuity across all of them.
Student organizations
Run the club and hand it off clean: finances, events, members, and a record the next board inherits on day one — no scattered drives, no lost passwords, no starting from zero.
- One ledger for budgets, dues, and reimbursements
- Events, rosters, and vendor contacts in one place
- A clean handoff the next board opens immediately
University administrations
Oversight and continuity across every organization you steward. The institutional memory survives turnover instead of leaving with each cohort — and onboarding the next leader takes days, not a semester.
- A live view across every org you oversee
- Spending and compliance records that persist by seat
- Knowledge that stays with the role through every transition
FAQ
Does Tenure replace our Google Drive, Slack, or Notion?
No — Tenure fits around the tools you already use and pulls what matters into one system of record. The files, threads, and decisions that define how the org runs stop living in someone's personal account and start belonging to the role.
Who owns the data?
The organization does. Access passes cleanly to the next board at every transition, and nothing leaves with an individual when they graduate or move on.
How fast is onboarding, really?
Days instead of a semester. Because the memory stays with the seat, an AI that has learned everything the role has done answers from the role's own history — budgets, vendors, past events, the reasons behind decisions.
Is it for administrators or students?
Both. Student organizations run their day-to-day — finance, events, members, documents — while administrations get the oversight and continuity that keep every org healthy across leadership changes.
Is student data handled responsibly?
Yes. Tenure runs on least-access by default, and the organization owns its records — not Tenure, not any individual. See our Privacy page for the details.
What does it cost?
We're setting pilot pricing with the Fall 2026 organizations directly, so it fits a real student-org and administration budget. Book a demo and we'll walk you through it.
Still deciding whether Tenure fits your org? Book a demo.
Run the org. Hand it off. Lose nothing.
See Tenure on your organization's real handoff. A short demo — we'll show you exactly what carries forward.